Compare Printers and Copiers


Printers and Copy Machines for the Office

  Here are some of the top questions to keep in mind when you are comparing digital copiers and all-in-ones for your business.

  All copiers have some things in common, but different brands create products that excel in different fields.

  • What work will you do with it?
  • How often will you use the copier?
  • Where will you place the copy machine?
  • How fast does it need to work?
  • What is your price range?
  • Which brand is best for you?


    1. What work will you do with it?

      Copiers come with a variety of special features, like stapling or hole punching abilities, automatic document feeders, and so on. Make sure you’re looking for a copy machine that has the features you’ll need. If you business requires impressive, high-quality images, you can get add-on features for your copier.

      Will your business use this feature regularly? This is an important question to ask yourself when looking to purchase a copier or all-in-one printer. If your business is not going to need this copying ability, then it isn’t worth spending more money on.

      One copy machine feature that is used a great deal by businesses large and small is color copying. If you’re going to be printing color images, be sure to check out the printer’s resolution. For good quality prints, this should usually be around 1,200 by 1,200 dots per inch.

      Take a look at the toner yield. This is an approximate amount of images you will be able to print before changing the toner.  

    Copy machines with the ability to print in color are considerably more expensive than black and white printers, so if them if you will only be printing in black and white.

      Some additional features include: booklet creation, image repeat, document scanning, secure watermark, image mirror, etc.


    2. How often will you use the copier?

      The monthly duty cycle of a copier is is the largest amount of copies you will be able to print in a month. The copier you choose to get depends strongly on it’s duty cycle.

      For more than 25,000 copies a month, you’ll have to purchase a large business copier, but if you’ll print less than 2,000 copies a month, you don’t need to get anything bigger than a personal copier. Anywhere in between that, and it’s likely you’ll want a commercial copier.


    3. How fast does it need to work?

      Your new printer cannot slow you down. It is very important to pick a copier that will operate at a speed that fits your work style.

      The printing speed is calculated as pages per minute. Great quality products will require a slightly slower speed, so you’ll want to get a copier that prints fast enough for you to get your projects done.

      The amount of paper the paper tray can hold is the paper capacity. If you’re going to be printing large quantities of documents at a time, you don’t want to be constantly returning to refill the tray.

      Finally, all printer scanners take some time to warm up. Usually larger models take longer than smaller ones. If the warm-up time of the copier you are considering purchasing is going to be a hindrance, you may want to think again and look for something that takes less time to get ready. For most businesses, the warm up time of the copy machine shouldn’t be a problem.


    4. Where will you keep the digital copy machine?

      If the amount of space you have in which to keep the copy machine is limited, measure it and know which copiers are going to be too large for your area. Make sure you have a spot that will withstand some weight, and consider a wireless printer for an area without a close power source.

      In larger companies, it’s important to keep your copiers secure, so look for user authentication and secured printing.


    5. What is your price range?

      If you are going to spend a lot extra to get a great quality copy machine, make sure you will be able to pay to use it. You’ll have to spend money on paper and toner for it. Those extra features may sound great, but don’t trick yourself into thinking you’ll use them when you won’t, because then you’ll just be wasting money.


    6. Which brand is best for you?

      Check out our Provider Profiles for more information on the big differences between some of the biggest copier brands.

      If you plan on purchasing an expensive machine, we recommend getting a good warranty on the product. If the original warranty covers less than a year, you should talk to your provider about extending it.

    Get quotes from the leading digital copier vendors.